The annual general meeting of BillerudKorsnäs AB (publ) 2020 will be held on Tuesday 5 May 2020 at 15.00 at Norra Latin - Stockholm City Conference Center. The annual general meeting will be subjet to precautionary and risk-minimizing measures due to the situation with the Corona virus. Shareholders are encouraged to seriously consider the possibility of not attending the general meeting in person, but instead by way of a proxy holder.
Corona virus precautionary and risk-minimizing measures
BillerudKorsnäs plans to hold its annual general meeting 2020 as scheduled at 15.00 on 5 May 2020. At the time of the notice to the AGM was issued (2 April 2020), there is a prohibition against public gatherings of more than 50 persons. BillerudKorsnäs cares about the health and well-being of its shareholders and about the work to reduce the spread of the virus, and will of course observe the restrictions and limitations for gatherings in force at each given time. As of currently, BillerudKorsnäs intends to conduct the annual general meeting as planned, but in a situation where there is a risk that the number of persons present at the general meeting exceeds the applicable restrictions for gatherings, BillerudKorsnäs intends to cancel the meeting and call a new meeting at a later point in time.
Due to the risk of spread of the corona virus, and taking into account applicable restrictions, BillerudKorsnäs takes certain precautionary and risk-minimizing measures in its execution of the meeting.
- Registration will not start until 14.30 pm on 5 May 2020
- No coffee, food or refreshments will be served in connection with the meeting
- In order to keep the duration of the meeting at a minimum, all speeches will be kept at a minimum or will be cancelled. The CEO will hold a shorter speech which will be recorded and published on BillerudKorsnäs’ website after the meeting
- The shareholders are requested to concentrate their questions at the meeting to issues relating to decision points on the meeting agenda or the financial statements. For any more general questions regarding BillerudKorsnäs, shareholders are welcome to send such questions to the company to email@example.com
- Participation by the company’s management and Board of Directors will be kept at a minimum
- To facilitate for shareholders who will not participate in person, it will be proposed that the annual general meeting is webcasted on the company’s website
To reduce the risk of spreading the virus, everyone is encouraged to pay attention to symptoms and to stay home if they feel sick. Shareholders who do not want to, or cannot, attend the annual general meeting in person may instead appoint a proxy holder. BillerudKorsnäs also encourages anyone who has visited a risk area with widespread infection – or who has been in close contact with someone infected by the virus or who has visited such an area – to use a proxy for voting at the annual general meeting. Please refer to the Public Health Agency for updated information regarding risk areas and recommendations regarding the coronavirus, www.folkhalsomyndigheten.se.
Shareholders who want to authorize a proxy to vote on their behalf, can find relevant templates here .
BillerudKorsnäs has been informed that Euroclear, due to the risk of spreading of the virus, offers shareholders who do not wish to attend the annual general meeting in person the possibility to appoint representatives from Euroclear Sweden as proxy holders. Euroclear Sweden does not act on behalf of BillerudKorsnäs and does not provide services to BillerudKorsnäs in this regard, but BillerudKorsnäs welcomes this initiative under the prevailing circumstances. More information about this offering from Euroclear is available at Euroclear’s website. This information is currently only available in English. English speaking shareholders can obtain more information about the proxy service at +46 8 402 90 62.
Place and time of the AGM
The annual general meeting of BillerudKorsnäs AB (publ) will be held on Tuesday 5 May 2020 at 15.00 at Norra Latin - Stockholm City Conference Center, the auditorium, at Norra Bantorget (arriving with car the address is Barnhusgatan 7A, arriving by foot the address is Drottninggatan 71) in Stockholm, Sweden. The premises for the meeting will be open for registration at 14.30 pm.
Notification of participation
Shareholders who wish to attend the annual general meeting must give notice of their attendance to the company no later than on Tuesday 28 April 2020 and be recorded in the share register (maintained by Euroclear Sweden) on Tuesday 28 April 2020 (the so called "Record Date"). Notice may be submitted:
- by mail to BillerudKorsnäs AB (publ), "AGM", c/o Euroclear Sweden AB, Box 191, 101 23 Stockholm, Sweden; or
- by telephone to +46 8 402 90 62; or
- on www.billerudkorsnas.com/register
The notification shall state the name and should in addition thereto state the personal/company registration number, address, telephone number and the number of any advisors (not more than two, however the shareholders are requested no to be accompanied by advisor in order to minimize the number of persons present at the meeting). Entrance cards, which shall be presented at the entrance to the meeting venue, will be sent out from 29 April 2020.
For further information about the notification procedure and about matters to be dealt with at the annual general meeting, see complete convening notice below. Please note that this document contains all relevant information for the meeting, including the Board’s motivated statement for appropriation of profit, information regarding Board nominees, explanatory statement from the Nomination Committee, report regarding evaluation of remuneration and auditor’s report regarding compliance with remuneration guidelines.
Register and convening notice
If you have questions regarding the annual general meeting, you can contact:
Andreas Mattsson, General Counsel at +46 (0)8 553 3335 00